Posted on

9 BI Software Upgrade Mistakes

BI, upgrading, upgrade, buiness intelligence, business

Types of BI

Business Intelligence (BI) is extremely popular and is a top focus. There is the traditional software, cloud services, mobile apps and social media. What type do you need for your business that will help and not hinder progress? Choosing the wrong software to fix your business problem(s) or having end users who don’t understand the new programming will cause failures.

BI Mistakes

  • Not defining the business problem(s) – Don’t jump the gun until you know exactly what you need. Buying for general capability is the worst mistake you can make. Look for defined problems that need solving.
  • Not getting commitment from end users before choosing the BI solution – Make sure to get people’s opinions of the selections available as they’re the ones who will ultimately use it every day. Otherwise, the tools will be ineffective as no one will use the upgrades. They have to approve of what might become the new initiative, or they will never use it. Don’t tell them they have to use it, help them to understand why they’ll want to use it when it’s up and running.
  • Not considering security or legal requirements – Follow data governance when selecting new solutions. It protects both your company and customers.
  • Don’t get swayed by features and forget legacy systems and integration – Most companies look and rank BI software by the features available. This is wrong. You need to look and see which app will be able to integrate with what system you use already. There has to be an ability to work with all your other business systems or it won’t work correctly.

More BI Mistakes

  • Not choosing a program that can scale and adapt to change – Choosing a solution that isn’t flexible is one of the worst things you can do. Self-service analytics are now the norm, where they can work well with new data sources. The ability to scale is necessary is as the system grows, the software has to keep up. You don’t want to have to buy new software every time the business grows.
  • Not considering the mobile workforce – You have to consider mobility. Being able to use the new BI solution on a smart phone is a great advantage and allows for more productivity.
  • Rushing implementation – Never rush the upgrade. Mistakes are going to be made with possible cost increases.
  • Insufficient training and underestimating costs of training – A few weeks of training isn’t going to cut it with today’s BI systems. The systems in place now are very complex. End users need a lot more training to work them. There’s also the need for ongoing training to keep the end users in the loop for changes to the programs.
  • Not leveraging intelligence and reporting – If you’re going to collect all this data, then make sure to share, analyze and act on what is found. It’s a waste to buy the new BI solution if not used properly.

Uses for Upgrades

This software is used in many ways. It is used to build reports, find risks and opportunities and forecast trends. Don’t become complacent with pre-defined sets of reports. You’ll miss changes that are occurring in the business world.

 

Posted on

8 Types of Business Information Systems

functional, constituency, information, information gathering, data, data gathering, business information systems, information systems,

When upgrading what type of business information system you use at your company, everything has to be taken into account.  As the saying goes, no stone goes unturned.  If something is ignored or overlooked, it could potentially ruin the entire upgrade.  No system is the same and one system won’t provide all the information for one agency.

What Are The Different Systems?

There will always be a collection of systems in place to take care of different actions.  The different systems can be called either functional or constituency.  Functional perspectives look at systems by the business function that they perform.  Constituency perspectives look at systems through looking at the organization that they serve.

The four main information systems serving functional systems:

  1. Sales and Marketing –  They can improve how the company monitors sales transactions, can analyze sales trends and effectiveness of marketing campaigns.
  2. Manufacturing and Production – It provides information about numbers of items available in inventory so that they can build more product without interruption.
  3. Finance and Accounting – Provides accounts receivable system to track and store customer data.
  4. Human Resources – Maintains data on company data supporting HR functions.

The four categories of constituency are:

  1. Transaction Processing Systems (TPS) – Basic systems serving at the operation level of companies. They record daily routine transactions needed to conduct business like sales receipts.
  2. Management Information Systems (MIS) – Support middle managers’ interests. Support through giving historical performance information to perform decision making actions at the management level.  MIS and TPS data work together to build reports of basic operations.
  3. Decision Support Systems (DSS) – The business intelligence system. Helps managers with unique, fast changing and not easily found decisions that have to be made.  For example, they might be used to help the manager to develop a bid on contracts.
  4. Executive Support Systems (ESS) – Used by senior managers to find answers to strategic issues and long-term trends in both the company and their environment. This type of system pools data from both internal and external sources, consolidating the data found into a form that is easy to use.

Integration and Implementation

In order for these systems to work correctly it is good to use them with others.  For example, TPS is a major source of data for other systems while ESS is a recipient of data from external sources and lower systems.  They all work together interdependently in some manner or another.  But as it is, most businesses are starting to use new technologies that they create themselves.  This better combines information from all the different systems mentioned beforehand, therefore making the said company more competitive.