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5 Steps for Strategic Business Upgrade Planning

upgrade, system, planning, business planning, business upgrades, company, work, upgrade system,

A very exciting time in your company might be when you realize that you have to upgrade your systems to keep with the times. It can be very frustrating and can take some time too depending on what needs to be updated. There’s a lot that has to go into the thought process before starting…

Two Approaches

  • The company in question always has to have the latest and greatest, who change their systems as soon as upgrades become available.
  • The company in question goes through more traditional means. Why change what they have when it’s working perfectly fine? These companies upgrade only when forced to do so.

The upgrade plan has to focus on future growth and changes forecasted by the company. The question that needs to be asked when looking ahead is, how will the changes affect upgrade needs in the future?

Five Steps to Planning Upgrades

1. Categorize and Prioritize: Categories include

i. Client Computer Systems
ii. Peripherals
iii. Client Software
iv. Server hardware and software
v. Security
vi. Network devices
vii. Network Infrastructure

Here items can be picked and chosen as to what the organization decides to upgrade. In this if needed subcategories can be created in order to create a more organized plan.

2. Set Priorities: Prioritize based on the costs and benefits ratio. What items need to be upgraded first? Is it an urgent need or a want? Make sure to not upgrade needlessly, make sure that it’s really needed.

3. Consider Dependencies: When the company is upgrading their systems they need to take into consideration what might be dependent on others. This might create more upgrades in order for the system to work with the new equipment. Or if applications are being upgraded, the system might need to be upgraded in order to work with them.

4. Phased Rollout: Don’t rush it. Testing and discovering of bugs need to be worked out before starting to use the new system. After the tests are completed use small groups of employees to test the upgrades in the production environment. If there’s a learning curve use the fast learners first as they can then learn the new system and assist/teach the others when it rolls out.

5. Keep it Scalable: Write out the plan. Get input from other departments and different levels to help create the plan. Plans for expansion of the company and any restructuring needs to be taken into account here too.

Proper Planning

If the organization follows proper planning with scalability included in the process, it can create a very smooth upgrade environment for the company. It would help immensely as upgrading systems can be very costly and stressful if not done correctly. Never rush the process and take time to consider all options before jumping in.

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3 Phases of Business Analysis Verification Testing

test, work, , business analysis, business, complete, system, strategic planning, software

The first thing you should do after buying a product for the business analysis solution is to verify if the software will work with your vision.  Will it do what it is supposed to do?  When it is being verified the testing team who can be anyone from developers, QA and business analysts work with the software to make sure that it really works for what it was bought and/or created for.  There are many phases to be completed in order to ensure the new product will work well with your system.

The Test Phases

The Smoke Test comes before anything.  It’s a pretest to find out if full testing can begin.  This test shows simple failures that could keep further tests from being executed in the next 3 phases.

  1. Unit Test: Here every unit is tested separately to find any possible bugs before moving on.  It’s another name for the smoke test.  Don’t just have the development team test it here, but others to so there will be unbiased testing completed.
  2. Integration Test: This part makes sure that all the individual parts can work together; either as a subsystem or linked units.  Here you would want to find problems with how components will work together in the software architecture design.  This includes multiple levels of integration where subsystems might be brought in to see if they would work, then attached to larger subsystems when in compliance.  The development team and possibly business analysists work here.
  3. System Test: Here is where problems are found with how the new system meets users’ needs.  It’s ran through the entire system, auditing everything from linear perspective’s.  It’s the last chance before turning over to a user acceptance test, and verifies if the software meets original requirements.  The business analyst works here for the most part.

Other Tests to Be Completed

There are numerous other tests that have to be completed during these 3 phases.

  • Requirements validation test: Verifies system logic, making sure that it supports system analysis.
  • Regression Test: Retesting to ensure changes don’t break what is working.  There’s usually more than one test completed to make sure all the applications work.
  • Dynamic Test: Testing of the software in different circumstances.  There are 3 tests completed here:
    • The Performance Test: How fast can the system complete functions?
    • The Stress Test: Push the software to its limits to see how it handles levels of users, rates of input and speed of response.
    • Volume Test: Can the new software handle growth projections?
  • Security Test
  • Installation Test
  • Configuration Test
  • Usability Test

Why Test and a Way To Help Implement

With all these tests completed it will help you to not have problems down the road.  There’s a need to make sure that everything will work before turning it loose for everyone to use in your company or sell online to your customers.  Click here to get an awesome partition assistant from AOMEI to help maximize disk space and improve the performance of your computer(s).  This will be needed when growing your system, implementing new programs and applications.  The best part of this is that it has the Windows to Go Creator which would help immensely in the long run too.

 

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What is the Role of Information Systems in the 21st Century?

information systems, business, IS, business information systems

Whether or not a company wants to believe it, information systems (IS) are a very important part of how the business runs now.  This includes how data is stored, transferred and understood by all the different departments in the agency.  The problem is, it seems that business owners are not really aware of how important IS to their companies in being able to be managed in designated systems.

10 Reasons to Have New Information Systems

10 reasons that it is so important for companies are:

  1. Control Creation and Growth of Records – Less paper wasted as everything becomes computerized
  2. Reduces Operating Costs – Storing inactive records in IS costs less per linear foot for the company
  3. 3. It Improves Both Efficiency and Productivity – Helps to upgrade record keeping so retrieval of information needed is vastly improved
  4. Assimilate New Records Management Technologies – Can be used in any area of the company, helps analyze manual recordkeeping and applied automation
  5. Ensures Regulatory Compliance – Companies have to be able to make sure that they are in regulations by having a good IS that is responsible for regulatory compliances
  6. Minimize Litigation Risk – The main reason IS is used is to reduce the risk of litigation and penalties. A newer system put in place will help to ensure this happens.
  7. Safeguard Vital Information – This is necessary in order to protect records and information as all agencies are susceptible to attack or natural disasters. This will provide backups and save the information in a safe place of the company’s choosing, for retrieval later.
  8. It Helps to Support Better Management Decision Making Capabilities – A newer system put into place will help managers and executives to better find information that they need when they need it to make critical business decisions. ERP systems would be perfect here instead of doing everything manually.
  9. It Helps to Preserve Corporate Memory – This is done through everyday activities and record keeping.
  10. Foster Professionalism in Running the Company – Neatness and cleanliness are key in running a smooth organization

Why Update at All?

Good, solidly built IS  means that companies that use it will be able to align their strategies together into a clear point of view as to where they want to go.  It also helps to find relationships that would be considered critical and gaps in their company culture and infrastructure.  Good information systems  find answers on how to gain competitive advantage against their competition by improving alignment to strategic decision making.